League ID no:

2070817

CONSTITUTION

Of

WINDSOR INTERNATIONAL LITTLE LEAGUE

2003

 

 

ARTICLE I. GENERAL PROVISIONS

Section 1. Name

This organization shall be known as The Windsor International Little League, hereinafter referred to as "Local League".

Section 2. Location

The location of this organization shall be 1701 Poquonock Avenue, Windsor, Connecticut, 06095; with mail delivery at P.O. Box 199, Poquonock, Connecticut, 06064.

Section 3. Fiscal Year

Except as from time to time otherwise determined by the Directors, the fiscal year of the Local League shall end on the last day of September.

 

ARTICLE II. OBJECTIVE OF THE LOCAL LEAGUE

Section 1. Objective

The objective of the Local League shall be to implant firmly in the children of the Town of Windsor living within the boundaries set forth in the Local League’s charter from Little League Baseball, Incorporated (hereinafter referred to as "Little League") the ideals of good sportsmanship, honesty, loyalty, courage and respect for authority, so that they may be well adjusted, stronger and happier children and grow to be good, decent, healthy, productive and trustworthy citizens.

Section 2. Objective Achievement

To achieve this objective, the Local League will provide supervised baseball and softball programs for children under the Rules and Regulations of Little League. All Directors, Officers and Members appointed or elected in the manner set forth below shall bear in mind that the attainment of exceptional athletic skill or the winning of games is of secondary importance and that the molding of future good citizens is the prime directive of the Local League. In accordance with Section 501-©-(3) of the Federal Internal Revenue Code, the Local League shall operate exclusively as a non-profit educational organization providing a supervised program of competitive baseball and softball games. No part of the net earnings shall inure to the benefit of any private shareholder or individual; no substantial part of the activities of which is carrying on propaganda, or otherwise attempting to influence legislation, and which does not participate in or intervene in any political campaign of any candidate for public office.

 

ARTICLE III. MEMBERS OF THE LOCAL LEAGUE

Section 1. Eligibility for Membership and Election

Any and all persons, partnerships, trusts, firms or incorporated associations committed to the purposes of the Local League and sincerely interested in actively participating to effect the objective of the Local League shall be eligible for membership in the Local League and may apply to the Secretary to become a member hereof, subject to the provisions contained in this Constitution. The Secretary shall receive such applications and shall submit the same to the Board of Directors for approval by vote of a majority of the Directors present at its next regular meeting or at any earlier special meeting of the Board of Directors. The Secretary shall maintain a Roll of Members of the Local League and shall make the same available for inspection at any meeting of the membership or the Board of Directors.

Section 2. Classes of Members

There shall be four (4) classes of members, which classes of members shall be determined and defined as described below:

A. Player Members

Any player candidate meeting the requirements of Little League’s Regulation IV and who resides within the authorized boundaries of the Local League’s Charter from Little League shall be eligible to compete for participation, but shall have no rights, duties or obligations in the management or in the property of the Local League. All players automatically become members following completion of a valid registration and assignment to a team.

B. Regular Members

Any person who is actively interested in furthering the purposes and objective of the Local League may become a Regular Member by completing a membership form at annual Registration, or at any Annual, Special, or General Local League meeting.

C. Honorary Members

Any person may be elected as an Honorary Member by the unanimous vote of all Directors present at any duly held meeting of the Board of Directors. Honorary Members shall have no rights, duties or obligations in the management or in the property of the Local League.

D. Sustaining Members

Any person, partnership, trust, firm or incorporated association committed to the purposes of the Local League and sincerely interested in participating to effect the objective of the Local League who or which makes a financial or other contribution to the Local League may by majority vote of the Board of Directors become a Sustaining Member, but no Sustaining Member shall have any right, duty or obligation in the management or in the property of the Local League.

Section 3. Other Affiliations of Members

A. Regular Members, Player Members, Honorary Members and Sustaining Members shall not be required to be affiliated with any other organization or group, in order to qualify as Members of the Local League.

B. Regular Members shall not be actively engaged in the promotion and or operation of any other baseball program unless such activity is approved by a majority vote of the Board of Directors.

Section 4. Voting Rights of Members

Only Regular Members in good standing shall be entitled to vote at any meeting of the Local League. A Regular Member is in good standing, if he or she (A) has paid his or her dues (see Section 8. A.), (B) has attended at least four (4) meetings of the Local League within the 12 months previous to the vote being taken and (C) is not otherwise in violation of this Constitution. Player Members, Honorary Members and Sustaining Members shall have no right to vote at any meeting of the Local League. For the purposes of this section, the casting of a vote at any meeting by means of an absentee ballot under Section16 of this Article shall not be deemed equivalent to attendance at said meeting.

Section 5. Resignation of Members

A resignation of a member shall be in writing and shall take effect upon receipt by the Board of Directors.

 Section 6. Death or Other Termination of a Member

Upon the death of a Player Member, Regular Member, Honorary Member or Sustaining Member, the membership of that member shall cease immediately. Upon the dissolution or termination of a Sustaining Member, if that member is a partnership, trust, firm or incorporated association, the membership of that Sustaining Member shall cease immediately.

Section 7. Suspension or Termination of Memberships

A. Discretionary Suspensions or Terminations

Any member may be suspended for a fixed time period or terminated, by resignation or by action of the Board of Directors.

1. The Board of Directors, by a two thirds vote of those present at any duly constituted meeting, shall have the authority to suspend for a fixed time period or terminate the membership of any member of any class, when the conduct of such person or entity is determined to be detrimental to the best interest of the Local League and/or Little League. In the case of non-Player memberships, prior to any such vote to suspend or to terminate a membership, the member involved shall be notified in writing of such meeting, informed of the general nature of the charges against said member and given an opportunity to appear at the said meeting to answer such charges. Said notice shall be mailed to the subject member at his/her/its last recorded address, at least five (5) days before scheduled meeting.

2. A Disciplinary Committee, as appointed by the Board of Directors (see Article IV, Section 11) may, in its sole discretion, suspend or terminate the membership of a Player Member and shall have full power to do so.

B. Mandatory Terminations

Regular Members who fail to pay their dues within sixty (60) days from the date upon which the same become due shall be reported by the Treasurer to the Board of Directors as being in arrears at its next meeting and, upon receipt and acceptance by the Board of such report, shall be terminated and dropped automatically from the roll of members and shall immediately forfeit all rights and privileges of such membership. Membership will be reinstated upon payment of dues, however voting rights will be suspended until the (4) meeting minimum (see Article III, Section 4B) has been reestablished.

Section 8. Membership Dues and Participation Fees

A. Membership Dues

Annual dues in such amount as the Board of Directors may determine by vote, from time to time, shall be due and payable to the Local League by all Regular Members, but not by other classes of members. Said dues shall be payable in advance by said members enrolled on the books of the Local League on the second Wednesday of October in each fiscal year (the first meeting of the fiscal year). Dues of a new member, when received, shall be applied to the then current fiscal year of the Local League or any part thereof remaining, without proration.

B. Participation Fees

1. A Participation Fee, in such amount as the Board of Directors shall determine from time to time, may be assessed to the parents or guardians of Player Members, in order to assure the operational continuity of the Local League’s baseball and softball programs and activities. Said fee shall be collected at the time of registration, or as soon thereafter as practical. The Participation Fee shall not exceed any maximum amount established from time to time by Little League, without the written permission of Little League.

2. A Post Season Participation Fee, in such amount as the Board of Directors shall determine each year, may be assessed to the parents or guardians of Player Members participating in one or more post season activities (All Star, Summer Ball, or Fall Ball), in order to assure the operational continuity of the Local League’s post season baseball and softball programs and activities. Said fee will be assessed individually for each post season program and will be collected prior to the beginning of post season play. The Participation Fee shall not exceed any maximum amount established from time to time by Little League, without the written permission of Little League.

3. Notwithstanding any other provision contained in this Constitution, at no time shall payment of the Participation Fee or any other fee be a prerequisite for participation of a Player Member in the Local League’s baseball program. The inability of any parent or guardian to pay the Participation Fee shall be treated as confidential information and shall not be communicated to any person who is not a Director of the Local League.

 

Section 9. Annual Meetings of Members

The annual meeting of members shall be held at 7:00 P.M. on the second Wednesday in October of each year for the purpose of electing a Board of Directors and members, receiving reports and for the transaction of such business as may properly come before the meeting. The President shall preside at the annual meeting of the membership. At the conclusion of the annual meeting of the membership, the Board of Directors shall meet to elect the Officers of the Local League. If the date set for the annual meeting of the membership is a legal holiday in Connecticut, the said meeting shall be held at the same time on the following Wednesday

Section 10. Special Meetings of Members

A Special Meeting of the membership may be called at any time either by the President or by a majority of the Directors acting by vote or written instrument(s) signed by them or by electronic mail confirmation. A Special Meeting of the Members shall be called by the Secretary, or in case of the death, absence, incapacity, or refusal of the Secretary, by any other officer, upon written application of at least one-third of the members entitled to vote at the meeting. The call of a special meeting shall state the time, place, and purposes of the meeting. No business other than that, which is specified in the notice of the meeting, shall be transacted at any Special Meeting of the Members. The President shall preside at any special meeting of the membership.

Section 11. General Meetings of Members

General meetings of members will take place at 7:00 P.M. on the second Wednesday of each month and are open to attendance by all members in good standing, and to anyone wishing to become a member at that time. General business of the Local League is conducted at each of the general meetings. In-season General meetings are held at 8:30, with no meeting scheduled for July or August.

Section 12. Place of Meetings

All meetings of the members shall be held at St. Casimir’s Lithuanian Society, at 28 West St., Poquonock, CT, unless a different place is designated by the President, or by a majority of the Directors acting by vote or by written instrument(s) signed by them. Any adjourned session of any meeting of the members shall be held at such place as is designated in the vote of adjournment.

Section 13. Notice of Meetings of Members

A written notice of the place, date, and hour of any meeting of the members, stating the purposes of such meeting, shall be given at least ten (10) days before the meeting to each member entitled to vote thereat and to each member who is otherwise entitled by this Constitution to such notice, by mailing it postage prepaid and addressed to the member at the member's address as it appears in the records of the Local League, or by Electronic Mail distribution. Such notice shall be given by the Secretary, or in case of the death, absence, incapacity, or refusal of the Secretary, by any other officer, or by a person designated either by the Secretary, by the person or persons calling the meeting, or by the Board of Directors. Whenever notice of a meeting is required to be given to a member under any provision of this Constitution, a written waiver thereof, executed before or after the meeting by the member and filed with the records of the meeting, shall be deemed equivalent to such notice.

Section 14. Quorum of Members

At any General Meeting of the members a quorum shall consist of one-third of those members in good standing as documented by the Secretary’s membership list, entitled to vote at the meeting, except when a larger quorum is required by this Constitution. If a Quorum of Members is not reached at a General Meeting and a vote is necessary to effectively conduct the business of the Local League, the Board of Directors may choose to convene a Special Meeting of Directors (Article IV, Section 6).

Section 15. Action by Vote of Members

When a quorum is present at any General Meeting of members of good standing, a majority of the votes properly cast upon any question shall decide the question, except when a larger vote is required by this Constitution. No ballot shall be required for any election, unless requested by a member present or represented by proxy at the meeting and entitled to vote in the election.

Section 16. Absentee Ballots

For the expressed purpose of accommodating a regular member in good standing who cannot be in attendance at the annual meeting, an absentee ballot may be requested and obtained from the Secretary of the Local League. The absentee ballot shall be properly completed, signed and returned in a sealed envelope to the Secretary, prior to the date of the annual meeting and the election of members to the Board of Directors. The Secretary shall present all absentee ballots at the annual meeting and certify the validity of such ballots, prior to the conduct of any election thereat.

Section 17. Order of Business at Members' Meetings

A. The following order of business shall be observed at all annual, special, or general meetings of the Members:

(1) Calling of the roll;

(2) Reading, correcting and approving the minutes of the

previous meeting;

(3) Report of the Treasurer;

(4) Reports of other officers, if any;

(5) Election of officers and directors, if timely;

(6) Unfinished business;

(7) New business

B. With the prior approval of a majority of the voting members present, the President may deviate from the aforesaid order, as he or she deems advisable.

Section 19. Rules of Order at Meetings

Roberts Rules of Order shall govern the proceedings at all meetings, except where the same conflicts with the Articles of Organization of the Local League or these Bylaws.

 

ARTICLE IV. DIRECTORS

Section 1. Powers of Directors

The business of the Local League shall be managed by a Board of Directors who shall have and may exercise all the powers of the Local League, except as otherwise reserved to the members by this Constitution.

Section 2. Qualification of Directors

A Director must be a Regular Member in good standing.

Section 3. Number, Election, and Term of Office of Directors

A. The Board of Directors shall consist of not less than five (5) Directors nor more than twenty (20) Directors. The precise number of the Directors shall be determined from time to time by majority vote of the members. Each Director, as described in Section 4. below, shall be chosen at the annual meeting of the members by majority vote of the Regular Members in attendance or present by way of absentee ballot who have the right to vote thereat. Upon election, a Director shall immediately commence the performance of his or her duties and shall continue to hold office, until the next annual election of Directors and until his or her successor is chosen and qualified or until he or she sooner dies, resigns, is removed, or becomes disqualified. The number of Directors so fixed may, within the limits prescribed above, be increased at any regular or special meeting of the members and, if the number is increased, the additional Directors may be elected at the meeting at which the increase is voted or at any subsequent meeting.

B. If any vacancy occurs in the Board of Directors, by death, resignation or otherwise, it may be filled by a majority vote of the remaining Directors at any regular Directors’ meeting or at any special meeting called for that purpose. While there is a vacancy in the Board of Directors, the remaining Directors, except as otherwise provided by law, may exercise the powers of the full Board until the vacancy is filled.

 Section 4. Required Members

The Board of Directors shall include identified Officers of the Local League, as listed below.

Local League Board of Director Positions

President

Executive Vice President

Treasurer

Secretary

Safety Director

Vice President – Operations - Baseball

Vice President – Operations - Softball

Player Agent - Baseball

Player Agent – Softball

Chief Umpire – Baseball

Chief Umpire - Softball

Concession Director

Registration Director

Fundraising Director

Training Director

Director – Buildings & Grounds

Equipment Director – Baseball

Equipment Director - Softball

Section 5. Regular Meetings of Directors

A. The first meeting of the Board of Directors following the annual meeting of the members shall be held, without notice, immediately after and at the same place as the annual meeting of the members or the special meeting held in lieu thereof. If in any year a meeting of the Board of Directors is not held at such time and place, any action to be taken may be taken at any later meeting of the Board of Directors with the same force and effect as if held or transacted at such meeting.

B. Other regular meetings of the Board of Directors may be held at such times and places as the Board of Directors may fix from time to time. When they are so fixed, no notice thereof need be given, provided that any Director who is absent when such times and places are so fixed shall be given notice of the fixing of such times and places.

Section 6. Special Meetings of Directors

Special meetings of the Directors may be held at any time and at any place designated in the call of the meeting, when called by the President or Treasurer or by two or more Directors, reasonable notice thereof being given to each Director by the Secretary or by the officer or one of the Directors calling the meeting. In the absence of the President, the Executive Vice President shall preside at said meetings. In the event that both the President and the Executive Vice President are absent, an officer or one of the Directors calling the meeting shall preside thereat.

Section 7. Notice of Special Meetings of Directors

It shall be reasonable and sufficient notice to a Director to send notice by mail at least forty-eight (48) hours or by email at least twenty-four (24) hours before the meeting addressed to him or her at his/her usual or last known business address or residence address or email address to give notice to him or her in person or by telephone at least twenty-four (24) hours before the meeting. The Secretary will provide such notice. Notice of a meeting need not be given to any Director, if a written waiver of notice, executed by him before or after the meeting, is filed with the records of the meeting, or to any Director who attends the meeting, without protesting before or at its commencement, the lack of notice to him. Neither notice of a meeting nor a waiver of notice need specify the purposes of the meeting.

Section 8. Quorum for Directors' Meetings

At any meeting of the Directors a quorum for any election or for the consideration of any question shall consist of a majority of the Directors then in office. Whether or not a quorum is present, any meeting may be adjourned from time to time by a majority of the votes properly cast upon the question, and the meeting may be held as adjourned without further notice. When a quorum is present at any meeting, the votes of a majority of the Directors present shall be requisite and sufficient for election to any office and shall decide any question brought before the meeting, except in any case where a larger vote is required by law, by this Constitution. All positions on the Board of Directors have one vote even if more than one person fills an individual position (such as a husband/wife serving jointly in one position).

Section 9. Order of Business at Directors' Meetings

A. The following order of business shall be observed at all annual or special meetings of the Directors:

(1) Calling of the roll;

(2) Reading, correcting and approving the minutes of the previous meeting;

(3) Reports of officers, if any;

(4) Reports of Directors' committees, if any;

(5) Election of officers and directors, if timely;

(6) Appointment of committees, if timely;

(7) Unfinished business;

(8) New business

B. The Directors may, by majority vote of the Directors present, deviate from the aforesaid order, as they deem advisable.

 

Section 10. Action by Consent of Directors

Any action required or permitted to be taken at any meeting of the Directors may be taken without a meeting, if all the Directors consent to the action in writing, or through electronic mail confirmation, and the written consents are filed with the records of the meetings of the Directors. Each such consent shall be treated for all purposes as a vote of the consenting Director at such meeting.

Section 11. Disciplinary Committee

The Board of Directors shall appoint a Disciplinary Committee, consisting of each of the Vice President of Operations (Baseball or Softball, as necessary by the disciplinary action) and such other Regular Members, as it shall determine from time to time. The Player Agent (Baseball or Softball) shall be an ex-officio member of the Disciplinary Committee and shall be the Chairman thereof. The Disciplinary Committee shall receive timely, written reports of all disciplinary actions taken by Managers which result in the benching or suspension of Player Members and shall decide any appeal filed by a benched or suspended Player Member in connection therewith. The Disciplinary Committee shall keep a record of all Disciplinary Reports received and the disposition. The Disciplinary Committee shall reasonably notify the Board of Directors of the termination of the membership of any Player Member and shall, when requested, provide to the Board of Directors a summarized report of their proceedings. All proceedings of the Disciplinary Committee shall be confidential and only Disciplinary Committee members, the appealing Player Member, the adult representative of the appealing Player Member and witnesses called by the Player Member or by the Chairman of the Disciplinary Committee shall be permitted to attend such proceedings. The Disciplinary Committee may, by vote taken and recorded in its minutes, uphold the Manager’s decision or revoke the Manager’s decision or modify the Manager’s decision in any manner it deems appropriate and, in addition, shall be entitled to terminate the membership of the Player Member.

When a Player Member is suspended by a Manager for reasons of inappropriate conduct, a disciplinary report must be submitted to the Player Member and to the Disciplinary Committee, prior to the first game of any suspension. When a Player Member is benched by a Manager for reasons of inappropriate conduct, a disciplinary report must be submitted to the Player Member and to the Disciplinary Committee, within 2 days following such occurrence. The form of the Report of Disciplinary Action shall be determined by the Disciplinary Committee from time to time. Any Manager who disciplines a Player Member for inappropriate conduct shall advise the Player Member that, if the Player Member disagrees with the Manager’s action, said Player Member has a right to appear before the Disciplinary Committee, accompanied by an adult, to state his or her appeal.

The Disciplinary Committee will also be responsible for hearing and settling cases of abuse of Spectator Rules as defined in Article VI; Section 2. C: below.

Section 12. Cross Town Committee

The Board of Directors shall appoint a Cross Town Committee, consisting of the Vice President of Operations, the Director of Big League, Seniors, Majors, Minors or Summer/Fall (Baseball and/or Softball), as applicable, and the Scheduling Director to organize and incorporate cross town games and schedules for cross town Baseball or Softball as required. All scheduling shall be in accordance with the rules and regulations of the Little League with respect in InterLeague and/or Inter-District Play. The Committee is responsible for submitting all required forms and documents to the District Office and/or Regional Office of Little League, as applicable.

Section 13. Tournament Committee

The Board of Directors shall appoint a Tournament Committee, consisting of the League President, Executive Vice President, Treasurer, Vice President – Baseball, Vice President – Softball, Player Agent – Baseball, and Player Agent – Softball, for the purpose of establishing and maintaining guidelines governing the travel arrangements and associated expenses supporting Little League sanctioned out-of -state Tournament play. The guidelines established by this Committee shall be subject to approval by the Board of Directors.

 

ARTICLE V. RESIGNATION, REMOVALS, AND VACANCIES IN OFFICER AND DIRECTOR POSITIONS

Section 1. Resignations of Officers and Directors

Any Director or officer may resign at any time by delivering his or her resignation in writing to the President or to the Secretary or to a meeting of the Directors. A resignation shall take effect at such time as is specified therein or, if no time is so specified, then upon delivery thereof.

Section 2. Removal of Officers and Directors

A. Directors, including Directors elected by the Directors to fill vacancies in the Board, may be removed, with or without assignment of cause, by vote of a majority of the members entitled to vote in the election of Directors. The Directors may, by vote of a majority of the Directors then in office, remove any Director for cause.

B. The Directors may remove any officer from office, with or without assignment of cause, by vote of a majority of the Directors then in office.

C. If cause is assigned for removal of any Director or officer, the Director or officer may be removed only after a reasonable notice and opportunity to be heard before the body proposing to remove him.

D. Except as the Directors may otherwise determine, no Director or officer who resigns or is removed shall have any right to damages on account of such removal.

Section 3. Vacancies in Officer or Director Positions

A. Any vacancy in the Board of Directors, including a vacancy resulting from an enlargement of the Board, may be filled by vote of a majority of the Directors then in office, otherwise by the members at a meeting called for the purpose; provided, however, that any vacancy resulting from action by the members may be filled by the members at the same meeting at which such action was taken by them.

B. If the office of any officer becomes vacant, the Directors may elect a successor by vote of a majority of the Directors present at the meeting at which such an election is made.

C. Every such successor shall hold office for the unexpired term of his or her predecessor and until his or her successor shall be elected or appointed and qualified, or until he or she sooner dies, resigns, is removed, or becomes disqualified.

Section 4. Order of Succession

In the event of the prolonged absence or incapacitation of the President, the Executive Vice President shall manage the affairs of the Local League. In the event of the prolonged absence or incapacitation of the President and the Executive Vice President, the Treasurer shall manage the affairs of the Local League. In the event of the prolonged absence or incapacitation of the President, the Executive Vice President and the Treasurer, the Secretary shall manage the affairs of the Local League.

 

ARTICLE VI. OFFICERS

Section 1. Enumeration and Qualification of Officers

    1. The officers of the Local League shall be:

President

Executive Vice President

Director – Safety

Treasurer

Secretary

Player Agent - Baseball

Player Agent - Softball

Chief Umpire - Baseball

Chief Umpire - Softball

VP Operations - Baseball

VP Operations - Softball

Director - Concessions

Director - Registrations

Director - Scheduling

Director - Training

Director - Buildings & Grounds

Director - Fundraising

Director - Baseball Equipment

Director - Softball Equipment

Director - Big League Softball

Director - Senior Baseball

Director - Senior/Junior Softball

Director - Majors Baseball

Director - Majors Softball

Director - Minors Softball

Director - AAA Baseball

Director - AA Baseball

Director - A Baseball

Director - Tee Ball

Director - Summer Baseball

Director - Summer/Fall Softball

Director - Fall Baseball

B. All officers must be Regular Members in good standing.

C. Any two or more offices may be held by the same person; however, a person holding more than one office nevertheless receives only one vote as a Director.

Section 2. Powers of Officers

Each officer shall have, in addition to the duties and powers herein set forth, such duties and powers as are commonly incident to his office and such duties and powers as the Directors may from time to time designate.

Section 3. Election and Appointment of Officers

All remaining Officers not already elected to the Board of Directors shall be elected annually by a majority vote of the Board of Directors at its first meeting following the annual meeting of the members. All other officers shall be elected by majority vote of the Board of Directors at that meeting or at any other time. The Board of Directors may poll the regular member body for input prior to holding final elections.

Section 4. Terms of Officers

Except as otherwise provided by law, by the Articles of Organization, or by these by-laws, every officer shall hold office until the first meeting of the Directors following the next annual meeting of the members and until his or her respective successor is chosen and qualified, unless he or she sooner dies, resigns, is removed, or becomes disqualified.

Section 5. President

A. The President shall be the chief executive officer of the Local League and shall, subject to the direction of the Board of Directors, have general supervision and control of its business, programs and activities. The President shall preside, when present, at all meetings of members and of the Board of Directors.

B. The President shall:

(1). Conduct the affairs of the Local League and execute the policies established by the Board of Directors.

(2). Present a written report of the condition of the Local League at the annual meeting of members.

(3). Communicate to the Board of Directors such matters as deemed appropriate, and make such suggestions as may tend to promote the welfare of the Local League and the success of its programs and activities.

(4). Be responsible for the conduct of the Local League in strict conformity to the policies, principles, Rules and Regulations of Little League, as agreed to under the conditions of charter issued to the Local League by that organization.

(5). Designate in writing, other officers if necessary, to have power to make and execute for and in the name of the Local League such contracts and leases they may receive and which have had prior approval of the Board.

(6). Investigate complaints, irregularities and conditions detrimental to the Local League and report thereon to the Board of Directors as circumstances warrant.

(7). Direct the Treasurer in the preparation and submission, in writing, of an annual budget to the Board of Directors for its approval and be responsible for the proper execution thereof and adherence thereto.

(8). With the assistance of the Player Agent, examine the application and supporting proof-of age documents of every Player Member candidate and certify said Player Member candidate’s residence and age eligibility before the said Player Member candidate may be accepted for tryouts and selection.

(9). Be an ex-officio member of all committees established by the Board of Directors.

Section 6. Executive Vice-President

The Executive Vice President shall, in case of the absence or disability of the President, provided that he or she is authorized by the President or by the Board of Directors to so act, shall perform the duties of the President and, when so acting, shall have all of the powers of the President’s office. The Executive Vice President shall also have such other powers and shall perform such other duties as President may from time to time designate.

Section 7. Treasurer

A. The Treasurer shall, subject to the direction of the Board of Directors, have general charge of the financial affairs of the Local League and shall cause accurate books of account to be kept. The Treasurer shall have custody of all funds and securities of the Local League, except as the Board of Directors may otherwise provide.

B. The Treasurer shall:

(1). Perform such duties as are herein set forth and such other duties as are customarily incident to the office of Treasurer or may be assigned by the Board of Directors.

(2). Receive all monies and securities and deposit the same in a depository approved by the Board of Directors.

(3). Keep records for the receipt and disbursement of all monies and securities of the Local League, approve all payments from allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the Board of Directors.

(4). Prepare an annual budget for the previous season for submission to the membership at the following season annual meeting.

(5). Prepare an upcoming season proposed budget, under the direction of the President, for submission to the Board of Directors at the November/December General League Meeting. This budget will be the basis of establishing registration fees for the upcoming meeting.

Section 8. Secretary

A. The Secretary shall keep written minutes of the meetings of the membership and the Board of Directors. In the absence of the Secretary from any such meeting a Temporary Secretary shall be appointed by the person presiding at the meeting, shall perform the duties of the Secretary thereat for the duration of such meeting and shall forthwith transmit the said minutes of the meeting to the Secretary for inclusion in the records of the Local League.

B. The Secretary shall also maintain the official records of the Local League and cause all minutes to be recorded in a book kept for that purpose.

C. The Secretary shall also:
      1. Be responsible for recording the activities of the Local League and maintain appropriate files, mailing lists and necessary records.
      2. Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board of Directors.
      3. Maintain a list of all Regular, Sustaining and Honorary Members, Directors and committee members and give notice of all meetings of the Local League and the Board of Directors, except as otherwise provided in the Bylaws.
      4. Shall issue membership cards to Regular Members, at the discretion of the Board of Directors.
      5. Shall conduct all correspondence not otherwise specifically delegated in connection with said meeting and shall be responsible for carrying out all orders, votes and resolutions not otherwise committed.
      6. Notify Members, Directors, Officers and Committee Members of their election or appointment.

  Section 9. Vice President of Operations – Baseball and Softball

The Vice President of Operations – Baseball shall be in charge of and administer the Local League Baseball program and shall report directly to the President in regard thereto. The Vice President of Operations – Baseball’s responsibilities shall include:

A. Work in conjunction with the Scheduling Director to prepare a master Local League Schedule.

B. Participate in all levels of tryouts.

C. Participate in all levels of drafts.

D. Participate and advise Directors in the selection of Managers for all Divisions. Provide a final Manager selection list (provided by each Director) to the President for final review and sign-off.

E. Participate in the All Coaches pre-season kick-off meeting, insuring full participation by all Managers and Coaches.

F. Administer the final draft of any annual changes to the Baseball By-Laws and present to the Board of Directors for review and vote prior to commencement of the season.

G. Administer, with the Directors, a training program for new Managers and Coaches designed for development of skills for different levels of the program.

H. Assume responsibility, as necessary, to manage issues that arise during the course of the year.

Section 10. Player Agent (Baseball & Softball)

A. For each respective League (Baseball & Softball) the Player Agent shall:

B. Receive and review applications for player candidates and assist the Registration Director in checking residence and age eligibility.

C. Prepare the Player Agent’s List.

D. Organize and conduct Try-outs for all levels. Compile and tabulate Try-out results and deliver results as necessary to conduct each level of the Draft process. Maintain security of Player Try-out information to ensure the integrity and privacy of Try-out results.

E. Conduct the Player Draft and all other player transaction or selection meetings. Secure all player information following each Draft to ensure the integrity and privacy of Draft results.

F. Record all player transactions and maintain an accurate and up-to-date record thereof and submit the same to the President

G. Work with Registrar to prepare for the President’s signature and submission to Little League, team rosters, including players’ claimed, and the tournament team eligibility affidavit.

H. Notify the President and Little League of any subsequent player replacements or trades.

Section 11. Chief Umpire (Baseball & Softball)

For each respective League (Baseball & Softball) the Chief Umpire shall:

A. Solicit qualified volunteer umpires.

B. Qualify volunteer umpires for use in Major or Minor assignments.

C. Conduct an Umpire Clinic prior to the start of each season.

D. Schedule plate umpires for all Senior/Junior Softball, Major Baseball, Major Softball, AAA Baseball and AA Baseball with assistance from division Directors..

E. Post and distribute a Major League plate schedule.

F. Make umpires aware of rule changes as required.

G. Work with Managers to secure make-up umpires for make-up games or scheduling problems, as required.

H. Participate in disciplinary actions against Player Members, Managers, or Coaches, as required.

Section 12. Safety Director

The Safety Officer shall have the obligation to determine whether or not all playing fields and activity areas utilized by the Local League are in safe condition and to make appropriate recommendations to the President in regard to any condition found to be deficient. The Safety Officer shall have such other powers and perform such duties as the President may designate from time to time, including (but not limited to) the power to cancel games due to inclement or hazardous weather or hazardous playing field conditions, and the following:

A. Coordinating and Certifying Safety Training for Managers and Coaches through NYSCA and the Town of Windsor.

B. Ordering and providing First Aid equipment for each team, working in conjunction with the Equipment Managers. Ensuring that a constant supply of First Aid equipment (principally cold packs) is made available at the Concession stand.

C. Preparing and delivering copies of the Annual Safety Manual to Managers and Coaches of all teams.

D. Preparing and providing Accident Report forms to Mangers of all teams and instructing Managers and Coaches in the policy and procedure of form preparation.

E. Maintaining satisfactory functionality of the Lightning Detection device located in the Concession Stand.

Section 13. Concession Director

The Concession Manager, along with a designated team of volunteers (to be selected by and reporting to the Concession Manger) shall be responsible for administration and oversight of the concession stand and will report directly to the President. The Concession Manager’s responsibilities shall include:

    1. Ordering food and supplies.
    2. Scheduling opening and closing coverage for each operating day.
    3. Training opening and closing staff on policies and procedures for operating the concession stand including appropriate handling of food items, money and cooking responsibilities.
    4. Working with Managers to insure coverage from each home team for each game time on each operating day.
    5. Insuring that the appropriate certifications are received from the Town of Windsor and Board of Health, as required.

 

Section 14. Registration Director

The Registrar shall be responsible for the administration of Local League registrations and will report directly to the President. The Registrar’s responsibilities shall include:

    1. Setting up and administering the registration program, including establishing dates and securing locations for registration.
    2. Finalizing registration documents (registration forms, medical forms) and insuring that adequate numbers of forms are available at each registration.
    3. Working with League Members to accept and incorporate late registrations. Working with the Treasurer to process late registration fees, including late fees.
    4. Compiling registrations into master lists for each league. Making master lists available to Player Agents prior to Try Out dates.
    5. Work with Player Agent(s) to compile master rosters for each team, including players and coaches.
    6. Producing a master roster, with supporting documentation for each Manager in each league.
    7. Preparing and finalizing the League Master Player roster for signature by the League President and submission of the Master League Roster to Little League Headquarters prior to the start of the season.

Section 15. Building and Grounds Director

The building and grounds Director shall be responsible for overall field maintenance and shall report directly to the President. The Building and Grounds Director’s responsibilities shall include:

    1. Establishing and chairing a committee to deal with repair issues. Maintaining a volunteer list for field and fence repair.
    2. Work directly with Windsor Parks and Recreation on field and building repair issues (such as field mowing, parking lot and major building repair).
    3. Organizing and scheduling the major and minor field repair days both pre and post season.
    4. Working with the Safety Officer to insure all the fields are maintained in safe conditions.

Section 16. Scheduling Director

The Scheduling Director shall be responsible for working in conjunction with the Vice Presidents of Operation for Baseball and Softball to prepare master schedules for their respective leagues and for maintaining a master schedule of all events occurring on playing fields covered by use permits issued to the Local League by the Town of Windsor in each year. The Scheduling Director shall allocate and assign the use of said fields to the various teams in the Local League’s baseball program for games and practices.

Section 17. Training Director

The Training Director shall be responsible for the development and coordination of Baseball and Softball skills training programs for Managers, Coaches and, ultimately, Players. The primary responsibility of this position is to insure that every team Manager, at every level, has a basic understanding of baseball/softball skills for his/her level and is equipped with tools to develop players and run fun and efficient practices. The Training Director’s responsibilities shall include:

    1. Research and procurement adequate numbers of multi-media training materials, including manuals, videos and CD packages, for each level of baseball/softball play.
    2. Distribution of training materials to Managers and Coaches prior to the start of each season.
    3. Administration of a training materials lending library, and a process by which interested Managers and Coaches can borrow and return library training materials.
    4. Development of working relationships with local training academies (CT Baseball Academy, Chris Corkum’s BB Academy). Coordinate training clinics with these training facilities.
    5. General distribution of information regarding Little League sponsored Manager/Coach training clinics (Al & Al program).
    6. Coordination of spring training clinics for new Managers and Coaches.
    7. Development and coordination of a long term mentoring program.

Section 18. Fundraising Director

The Fundraising Director shall be responsible for administration and coordination of all fundraising efforts for the Local League and will report directly to the President. The Fundraising Director’s responsibilities include:

    1. Organize the annual Collection Day solicitation event prior to Opening Day each season.
    2. Request and confirm permission to solicit from each business prior to Collection Day.
    3. Manage the renewals and seek replacement advertisers for the signage on Fields One and Two.
    4. Undertake other fundraising activities as determined by the Board of Directors.

Section 19. Equipment Director (Baseball & Softball)

For each respective league the Equipment Manager shall attend to, and be responsible for, purchasing all equipment and supplies required for the proper operation of the Local League and its activities and programs and for assembling, distributing and recovering equipment from team Managers. The Equipment Manager will also be responsible for the creation and submission of an annual equipment budget to the Treasurer for inclusion in the annual budget proposal at the November/December General Meeting each year.

Section 20. Director of Majors (Baseball & Softball)

For each respective league the Director of Majors shall be responsible for the administration of the Major League program and will report to the Vice President of Operations for that league. The Director of Majors’ responsibilities shall include:

    1. Participation in Try-outs.
    2. Participation in the Major League Draft.
    3. Coordination with the Scheduling Director (games and practices) and assigning schedules, including managing changes for rainouts and make-ups.
    4. Coordination with the Chief Umpire for Major League umpire schedules.
    5. Administer (in conjunction with the Vice President of Operations) the selection of Major League Managers.
    6. Communication of Major League rules and policies to all Major League Managers and Coaches.
    7. Participation in rule making decisions prior to the season’s start.
    8. Participation in 11/12 and 9/10 All Star Team Player, Manager/Coach selection.

Section 21. Director of AAA – Baseball

For each respective league the Director of AAA shall be responsible for the administration of the AAA League program and will report to the Vice President – Baseball The Director of AAA responsibilities shall include:

    1. Participation in Try-outs.
    2. Participation in AAA League Draft.
    3. Coordination with the Scheduling Director (games and practices) and assigning schedules, including managing changes for rainouts and make-ups.
    4. Coordination with the Chief Umpire for AAA League umpire schedules.
    5. Administer (in conjunction with the Vice President of – Baseball) the selection of AAA League Managers.
    6. Communication of AAA League rules and policies to all AAA League Managers and Coaches.
    7. Participation in rule making decisions prior to the season’s start.
    8. Participation in 9/10 All Star Team Player, Manager and Coach selection.

 

Section 22. Director of AA –Baseball

For each respective league the Director of AA shall be responsible for the administration of the AA League program and will report to the Vice President – Baseball The Director of AA responsibilities shall include:

    1. Participation in Try-outs.
    2. Participation in AA League Draft.
    3. Coordination with the Scheduling Director (games and practices) and assigning schedules, including managing changes for rainouts and make-ups.
    4. Coordination with the Chief Umpire for AA League umpire schedules.
    5. Administer (in conjunction with the Vice President of – Baseball) the selection of AA League Managers.
    6. Communication of AA League rules and policies to all AA League Managers and Coaches.
    7. Participation in rule making decisions prior to the season’s start.
    8. Participation in 9/10 All Star Team Player, Manager and Coach selection.

Section 23. Director of A – Baseball

The Director of A shall be responsible for the administration of the A League program and will report to the Vice President – Baseball for that league. The Director of A responsibilities shall include:

    1. Participation in Try-outs (as deemed necessary year to year).
    2. Coordination with the Scheduling Director (games and practices) and assigning schedules, including managing changes for rainouts and make-ups.
    3. Administer (in conjunction with the Vice President – Baseball) the selection of A League Managers.
    4. Preparation and distribution of team rosters.
    5. Communication of A League rules and policies to all A League Managers and Coaches.
    6. Participation in rule making decisions prior to the season’s start.

Section 24. Director of Minors – Softball

For each respective league the Director of Minors shall be responsible for the administration of the Minor A League program and will report to the Vice President – Softball. The Director of Minor A responsibilities shall include:

    1. Participation in Try-outs.
    2. Participation in Minor A League Draft.
    3. Coordination with the Scheduling Director (games and practices) and assigning schedules, including managing changes for rainouts and make-ups.
    4. Coordination with the Chief Umpire for Minor A League umpire schedules.
    5. Administer (in conjunction with the Vice President – Softball) the selection of Minor A League Managers.
    6. Communication of Minor A League rules and policies to all Minor A League Managers and Coaches.
    7. Participation in rule making decisions prior to the season’s start.
    8. Participation in 9/10 All Star Team Player, Manager and Coach selection

Section 25. Director of Seniors – Baseball

The Director of Seniors shall be responsible for the administration of the Senior League program and will report to the Vice President of Operations for that league. The Director of Senior responsibilities shall include:

    1. Oversee the Senior League season.
    2. Coordinate player try-out and player selection for both the Junior and Senior Divisions.
    3. Set up league schedule (both Junior and Senior Divisions); practice and game schedules.
    4. Manage and account for Senior League program finances; including banking of receivables and providing reports to the Treasurer. Provide annual report on Senior League finances at the October General Meeting.
    5. Coordinate all changes to game and practice schedules, relaying this information to all Managers involved, Senior Chief Umpire and the Parks and Rec Department.
    6. Hold meetings with Managers to convey information.
    7. Oversee Senior All-Star selection.
    8. Act as Tournament Director at Senior All Star games.

Section 26. Director of Seniors/Juniors – Softball

The Director of Seniors/Juniors shall be responsible for the administration of the Senior League program and will report to the Vice President of Operations for that league. The Director of Seniors/Juniors responsibilities shall include:

    1. Oversee the Senior League season.
    2. Coordinate player try-out and player selection for both the Junior and Senior Divisions.
    3. Set up league schedule (including Intertown for both Junior and Senior Divisions); practice and game schedules.
    4. Coordinate all changes to game and practice schedules, relaying this information to all Managers involved, Senior Chief Umpire and the Parks and Rec Department.
    5. Hold meetings with Managers to convey information.
    6. Oversee Senior All-Star selection.
    7. Act as Tournament Director at Senior All Star games.

 

Section 27. Big League Director – Softball

The Big League Director shall be responsible for the administration of the Big League Softball program and will report to the Vice President of Operations for that league. The Director of Senior responsibilities shall include:

    1. Oversee the Big League season.
    2. Coordinate player try-out and player selection.
    3. Set up Intertown league schedule, practice and game schedules.
    4. Coordinate all changes to game and practice schedules, relaying this information to all Managers involved, Big League Chief Umpire and the Parks and Rec Department.
    5. Oversee Big League All-Star selection.
    6. Act as Tournament Director at Big League All Star Games.

Section 28. T-Ball Director

The T-Ball Director shall be responsible for the administration of the T-Ball program for both boys and girls and will report to the Vice President of Operations – Baseball.

    1. Coordination with the Scheduling Director (games and practices) and assigning schedules, including managing changes for rainouts and make-ups.
    2. Administer the selection of T-Ball Managers.
    3. Preparation and distribution of team rosters.
    4. Communication of T-Ball rules and policies to all T-Ball Managers and Coaches.
    5. Participation in rule making decisions prior to the season’s start.

Section 29. Director – Summer Baseball

The Director – Summer Baseball shall be responsible for the administration of the Summer Baseball program and will report to the Vice President of – Baseball for that league. The Director – Summer Baseball responsibilities shall include:

    1. Oversee the Summer Baseball season.
    2. Coordinate Summer Baseball registration and team selection.
    3. Set up Inter-town league schedule, practice and game schedules.
    4. Coordinate all changes to game and practice schedules, relaying this information to all Managers involved, Chief Umpire – Baseball and the Parks and Rec Department.

Section 30. Director – Fall Baseball

The Director – Fall Baseball shall be responsible for the administration of the Summer Baseball program and will report to the Vice President of – Baseball for that league. The Director – Fall Baseball responsibilities shall include:

A. Oversee the Fall Baseball season.

B. Coordinate Fall Baseball registration and team selection.

C. Set up Inter-town league schedule, practice and game schedules.

D. Coordinate all changes to game and practice schedules, relaying this information to all Managers involved, Chief Umpire – Baseball and the Parks and Rec Department.

Section 31. Director – Summer/Fall Softball

The Director – Summer/Fall Softball shall be responsible for the administration of the Summer Baseball program and will report to the Vice President of – Softball for that league. The Director – Summer/Fall Softball responsibilities shall include:

A. Oversee the Summer/Fall Softball season.

B. Coordinate Summer/Fall Softball registration and team selection.

C. Set up Inter-town league schedule, practice and game schedules.

D. Coordinate all changes to game and practice schedules, relaying this information to all Managers involved, Chief Umpire – Softball and the Parks and Rec Department.
 

 

ARTICLE VII. AFFILIATION

Section 1. Charter

The Local League shall annually apply for a charter from Little League and shall do all things necessary to obtain and maintain such charter. The Local League shall devote its entire energies to the activities authorized by such charter and it shall not be affiliated with any other program or organization or operate any other program.

Section 2. Rules and Regulations

A. Official Playing Rules and Regulations

The Official Playing Rules and Regulations as published by Little League shall be binding on the Local League.

B. Local Playing Rules and Regulations

All local playing rules and regulations of this Local League shall be adopted by the Board of Directors at a meeting to be held not less than one month previous to the first scheduled game of the season; but, said rules and regulations shall in no way conflict with the Rules and Regulations of Little League. Local League playing rules will be documented in a separate By-Laws document to be reviewed, revised and adopted annually by the Board of Directors prior to the start of the playing season. These playing rules will be reviewed with all Directors, Managers, Coaches and Umpires prior to the start of the playing season to insure consistent use and enforcement of the rules.
    1. Spectator Rules and Regulations

All spectators have a right to enjoy Welch Park and Little League Baseball and Softball as played at all levels. It is expected that spectators will exhibit due respect for players, coaches and umpires before, during and after games. W.I.L.L. Officers have a right and responsibility to take action against any spectator who abuses any player, coach or umpire, up to and including ordering the abuser off Welch Park property and involving local Windsor Police as necessary.

Any spectator ordered off W.I.L.L. property will be asked to leave Welch Field and will be told that the date of his/her return to Welch Park, for the purpose of enjoying Little League Baseball and Softball, will be contingent upon the decision of the W.I.L.L. Disciplinary Committee. The Disciplinary Committee will be notified of the need for a decision by the W.I.L.L. Officer who ordered the spectator off Welch Park. The W.I.L.L. Officer will provide details, in writing, of the incident that caused the action to be taken, including names of any witnesses. The Disciplinary Committee will have five days from notification to provide the offending spectator will a decision. The decision will be provided in writing, via the US Mail, with a Return Receipt. The Disciplinary Decision will be final.

 

ARTICLE VIII. FINANCIAL AND ACCOUNTING

Section 1. General

The Board of Directors shall decide all matters pertaining to the finances of the Local League and it shall cause all income of the Local League to be placed in the treasury of the Local League, directing the expenditure of same in such manner as will give no individual or team an advantage over those other teams fielded by the Local League which are in competition with such individual or team.

Section 2. No Contributions to be Made to Individual Teams

The Board of Directors shall not permit the contribution of funds or property to individual teams, but shall solicit the same for the common treasury of the Local League in order to discourage favoritism among teams and to endeavor to equalize the benefits to all teams fielded by the Local League.

Section 3. Limitation on Solicitation of Funds

The Board of Directors shall not permit the solicitation of funds in the name of the Local League or Little League, unless all of the funds so raised are to be placed in the Local League’s treasury.

Section 4. Limitation on Disbursement of Local League’s Funds

The Board of Directors shall not permit the disbursement of the Local League’s funds for other than the conduct of the Local League’s activities in accordance with the rules and policies of Little League.

Section 5. No Salaries, Compensation or Emoluments

No Director, Officer or member of the Local League shall receive, directly or indirectly, any salary, compensation or emolument from the Local League for services rendered as Director, Officer or member.

Section 6. Disbursement Only by Check

All monies received shall be deposited to the credit of the Local League in a designated Local League bank and all disbursements therefrom shall be made by check. All checks shall be signed by the President or by the Treasurer or by an Assistant Treasurer.

Section 7. Authority to Dispense Funds

Only the President, Executive Vice President, Treasurer, Equipment Manager(s), and Concession Manger will have direct authority to dispense Local League funds or charge purchases to Local League accounts. All individual purchases of an amount equal to or greater than $200.00 must be approved by majority vote of the Board of Directors. Any items approved during the adoption, by majority vote, of the annual budget (such as uniforms, equipment, Concession Stand Supplies, etc.) will not be subject to a secondary round of approval.

 

ARTICLE IX. LOCAL LEAGUE TO MAINTAIN TAX EXEMPT STATUS

Section 1. Other Limitations and Restrictions on Operations

No part of the Local League's net earnings will inure to the benefit of, or be distributable to, any member, officer or director of the Local League or other private person, except that the Local League shall be authorized and empowered to pay reasonable compensation for services rendered by other than Regular Members and to make payments and distributions in furtherance of the purposes set forth in this Constitution.

ARTICLE X. AMENDMENT OF CONSTITUTION

This Constitution may be amended repealed or altered, in whole or in part, by a two-thirds vote at any duly organized meeting of the membership, provided that notice of the proposed change is included in the notice of such meeting.

A draft of all proposed changes to this Constitution shall be promptly submitted for approval to Little League Baseball, Incorporated.

 

ARTICLE XI. MISCELLANEOUS PROVISIONS

Section 1. Execution of Papers

All deeds, leases, transfers, contracts, bonds, notes, releases and other obligations authorized to be executed on behalf of the Local League shall be signed by the President or the Treasurer, except as the Directors may generally or in particular cases otherwise determine. All checks or drafts of the Local League shall be signed by the President or Treasurer.